A binder, a shared drive, and a PDF plan from 2019. Sound familiar? The assistant ✦ is retiring the binder right now — the plan you're standing in becomes the record: every asset on it, every date against it, a logbook that never forgets. Click anywhere on the building to log a check yourself.
block manager, HMO manager, letting-side manager — or the leaseholder who got volunteered onto the RMC board. if a building is your responsibility, this page is your week.
Boiler, gas cooker, consumer unit, lift, water tank, white goods, the furnishings in a furnished let — and yes, the fire kit too. Every asset sits on the plan, where it actually is, carrying its last-known date. Gas, electric, appliances, furnishings: if it's in the building, it's on the record.
we record state — what, where, last-known. due dates and reminders live in your management tools; the record is what they all point at.
Gas safety is annual. The EICR runs five-yearly. The lift gets looked at twice a year; furnishings turn over with the tenancy. Two years just passed — services were logged, and the washing machine in Flat 2 gave up and was replaced. Look at the logbook: the old entry is still there, greyed, kept. History is never overwritten.
that greyed line is the whole product. anyone can show you today; the record can prove every yesterday.
Year five: the ground-floor office becomes a meeting room and a wall moves — you just felt it move, because you're standing in the plan. On a drawing, that's a re-commission and a fortnight. Here, the logbook recorded the revision the moment it happened. The plan everyone references is always the current one, with every previous version retained behind it.
"Current plan + service history for 14 Orchard Court, please."
✦ export issued — composed from the recordThe insurer wants the current plan and the service history. The fire service wants to know where things are. The new freeholder's solicitor wants everything. The export the assistant just issued was composed from the record — including the checks you logged yourself on this page.
the export is a plan deliverable — accurate, standards-aligned, dated. whether the building's provision is adequate stays a professional judgement; see the note at the foot of the page.
Eight years on — today's date, check the stamp — a new responsible person takes over. They don't inherit a binder. They inherit this: the plan you've been standing in, every asset, and eight years of history, including the entries you added. The record outlives whoever keeps it. That's the point.
Draw or generate the plan, place every asset where it lives, record last-known service dates as attributes, export plan PDFs and the A3 fire-action board on demand — and hand the whole record to whoever comes next.
A dedicated service-history surface per asset — gas, electrical, appliances, furnishings — plus the one-click Premises Information Box pack for higher-risk residential buildings, straight from the record.
MyFloorPlan renders standards-aligned plans to help you keep an accurate, consistent record. It does not certify legal compliance. Whether a building's fire-safety provision is adequate remains the responsible person's and fire risk assessor's judgement under the Regulatory Reform (Fire Safety) Order 2005.
One building or two hundred — the plan, the assets, the history, in one place that outlives the binder.